Your data

This page covers what you can do with your data in the app. How Annota AI handles your data (where it is stored, which providers process it, how long it is kept, and the commitment that your content is never used to train models) is on the Privacy & Security page and in the legal documents listed below.

Who can see your content

Inside an organization, datasets, knowledge bases, models, and skills are private to the member who creates them until they share them with members, groups, or the whole organization. See Sharing and access.

• Organization owners and admins can remove shares or delete items without opening them.
• Your Brain conversations are visible only to you.

Caution

When you connect an AI assistant through MCP, it acts with your account and permissions. Any data it reads from Annota AI is then handled by that assistant and its provider under their own terms.

Export your data

• Datasets: export images and documents with their annotations or text. See Export datasets.
• Models: download each trained model version. See Models.
• Brain conversations: download one conversation from Brain, or all of them from Account > Data. See Conversations.

Delete content

Deleting a dataset, document, knowledge base, or model is immediate and cannot be undone in the app. Data derived from it, such as search indexes and OCR results, is deleted with it, and its storage is released right away.

Caution

Export what you want to keep before you delete it. Annota AI cannot restore deleted files.

Delete your account

1. Open the menu at the bottom of the sidebar and, under Account, select Settings.
2. Select Security and go to Advanced security.
3. Select Delete account, review the warning, then select Delete permanently. You may be asked to sign in again first.

When you delete your account:

• Access is disabled at once and your Brain conversations are deleted.
• You leave organizations you do not own. Items you created stay there: shared items remain usable, and owners and admins can delete the others.
• Organizations you own are suspended for all members and deleted later. To keep an organization, transfer ownership first.

What happens to your personal data afterwards is described in the Privacy Notice.

Delete an organization

Only the owner can delete an organization. Go to Settings, find Danger zone, and select Delete organization. You can delete it Now or, on paid plans, At the end of the billing period. Members lose access, and all content and credits, including purchased credits, are deleted. See Organization settings.

Legal documents

These documents are authoritative. The Italian versions are the legally valid ones; the English versions are translations.

Document	What it covers
Privacy & Security	Hosting, providers, controls, export and switching, compliance
Privacy Notice	What personal data is processed, why, for how long, and your rights
Terms of Service	Ownership of content, model training, AI features, deletion
Data Processing Agreement	Processing on your organization’s behalf, subprocessors, security measures

Next steps

• Account security
• Sharing and access
• Export datasets