Glossary

Short definitions of the terms you see in the app. For how they fit together, see Key concepts.

General

Term	Definition
Annota AI	The company and the app that contains Annota Studio and Annota Brain.
Annota Studio	The product for datasets, image annotation, Documents & OCR, dataset versions, and models.
Annota Brain	The product that answers questions from your document knowledge bases, with sources.
Organization	The workspace that holds people, data, plan, and credits. You can belong to several.
Owner	The member who created the organization, or received ownership. Can delete it and transfer ownership.
Admin	A member who manages members, groups, billing, and settings, and moderates every dataset, model, and skill.
Member	A person in the organization who works on their own items and on those shared with them.
Group	A named set of members, used to share items with several people at once.
Invitation	An email that lets someone join an organization. It expires after 7 days.
Sharing	Giving members, groups, or the organization Can view or Can edit access to an item.
Private	Visible only to its owner. Datasets, knowledge bases, models, and skills start private.
Resources	The admin page that lists every dataset, model, and skill in the organization.
Plan	The subscription of an organization. It sets monthly credits and capacity.
Credits	The unit that paid actions use. One balance per organization, shared by both products.
Monthly credits	Credits included in the plan. Used first and do not roll over.
Purchased credits	Credits you buy. They never expire.
Weekly usage	A per-member Brain allowance, used before the organization credits.
MCP server	The connection that lets AI assistants work with your Annota AI data through the Model Context Protocol.

Annota Studio

Term	Definition
Dataset	A collection of files of one type: images or documents.
Image dataset	A dataset of images that you annotate with bounding boxes and polygons.
Document dataset	A dataset of PDFs, scans, Office and text files, and recordings, converted to text.
Asset	One file in a dataset: an image or a document.
Live dataset	The current, editable state of a dataset, as opposed to a saved version.
Label	A category you annotate, such as `person`. Each label has a name and a color and belongs to a dataset.
Annotation	One shape on an image, linked to a label.
Bounding Box	A rectangular annotation around an object.
Polygon	An annotation that follows the outline of an object point by point.
Magic Select	Outlines the object you click on, using AI. Uses credits.
Magic Annotate	Finds and annotates every instance of the selected labels in one image or in the whole dataset. Uses credits.
Confidence threshold	The minimum confidence a Magic Annotate prediction needs to be kept.
Review status	The state of an asset: To annotate, Pending review, Approved, or Rejected.
OCR	Optical character recognition: extracting text from PDFs and scanned pages.
Text extraction	Turning a document into text, through OCR, transcription, or conversion.
Transcription	Turning an audio recording into text.
Dataset version	An immutable copy of a dataset’s ready assets and annotations, used for reproducible exports and training.
Export	A downloadable archive of a dataset version or of the live dataset, in a format such as COCO or Markdown ZIP.
Model	A container for the trained versions of one task, such as object detection. In private beta.
Training run	One training job that creates a new model version from a dataset version.
Model version	The result of a successful training run, which you can download.

Annota Brain

Term	Definition
Knowledge base	A searchable index of one document dataset. Brain answers from the knowledge bases you select.
Indexing	Preparing a document so Brain can search it. Uses credits for each page of a new or changed document.
Sync	How a knowledge base follows its dataset: new and changed documents are indexed in the background.
Approved documents only	A knowledge base setting that indexes only documents with the Approved review status.
Conversation (chat)	A series of questions and Brain answers. Private to you.
Mode	How Brain answers: Fast answers at once, Think reasons further but is slower.
Source	A document page that Brain used for an answer.
Citation	A numbered reference in an answer that opens the source document at the cited page.
To check	A mark on parts of an answer that Brain could not check against the sources.
Summary	A short overview and key facts that Brain generates for each indexed document.
Skill	Instructions that Brain follows when a request matches the skill’s description.

Next steps

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