Your account

Your account is personal: it is the same in every organization you belong to. Account settings open over the page you are on.

Open your account settings

Open the organization menu at the bottom of the sidebar and, under Account, choose Settings. The dialog has four sections: Profile, Security, Preferences, and Data.

Profile

1. Go to Profile.
2. Under Profile photo, upload a photo. Without one, the app shows your initials.
3. Edit Display name. Your teammates see it across Annota AI.
4. Choose Save changes.

Change your email address

Your Email address is used for sign-in and account notifications.

1. In Profile, choose Change next to your email address.
2. Enter the New email and choose Send verification code.
3. Enter the 8-digit Verification code sent to the new address. The code expires after 10 minutes.
4. Choose Change email.

Nothing changes until you verify the new address.

Verify your email address

If your email address is not verified yet, a banner at the top of the app asks you to check your inbox. Open the verification link, then choose Reload.

Sign-in methods and sessions

In Security you manage how you sign in and where your account is active:

• Passkeys: sign in with Face ID, Touch ID, Windows Hello, or a security key instead of an email code. Choose Add passkey.
• Connected accounts: sign in with Google or GitHub. Choose Connect Google or Connect GitHub, or Disconnect to remove one. Your other sign-in methods remain available.
• Browser sessions: see the browsers signed in to your account and choose Revoke to sign one out.
• Authorized applications: MCP clients, CLI tools, and other applications you authorized. Choose Revoke access to remove one, including its existing tokens.

Annota AI has no passwords: you sign in with an email code, a passkey, or a connected account. For more, see Account security.

Language and theme

In Preferences:

• Theme: Light, Dark, or System. You can also switch it from the organization menu.
• Language: English or Italiano.

Export your Brain conversations

Your Brain conversations are private to you. In Data, choose Export next to Export conversations to download all your conversations in the current organization as a JSON file, with messages, dates, and cited sources. See Conversations.

Accept new Terms of Service

When you create an account or an organization, you accept the Terms of Service. When a new version of the Terms is published, the app asks you to accept it before you continue:

1. Read the Terms of Service linked on the page, in effect from the date shown.
2. Select I accept the Terms of Service.
3. Choose Accept and continue.

If you have questions or prefer not to accept, write to team@annota.ai. The team helps you cancel your subscription, get a copy of your data, or close your account. You can also choose Log out.

If your organization buys as a company, an admin also approves some clauses of the new Terms in the billing information before the next purchase. See Billing details and invoices.

Delete your account

Danger

Deleting your account immediately disables it and starts removing your personal data. Organizations you own are suspended for all their members. Transfer ownership first to keep them.

1. If you own organizations you want to keep, transfer their ownership.
2. Optionally, export your Brain conversations from Data.
3. In Security, under Advanced security, choose Delete account. Sensitive actions ask you to authenticate again.
4. Type your email address and choose Delete permanently.

For how long data is kept after deletion, see the Privacy Notice.

Next steps

• Account security
• Organization settings
• Connect with MCP